Free receipt templates
A receipt template is a ready-made layout with every field a receipt needs already in place, so you only fill in the details. Pick a template below, edit it right in your browser, and download it as a PDF, PNG, Word document or spreadsheet. Every template is free and fully editable.
A receipt template is a pre-formatted receipt with labeled spaces for the business name, receipt number, date, items, tax, total, payment method and signature. Instead of designing a receipt from scratch, you choose a template that fits the transaction (a retail sale, a rent payment, a restaurant bill) and fill it in. Online templates go a step further and calculate the totals for you.
Why use a receipt template?
Most people don’t think about receipts until they’re in the middle of a sale, trying to write one fast, and that’s when mistakes creep in: a missing tax line, no receipt number, a total that doesn’t add up. A template puts the structure in place before you start, so every receipt you issue has the same fields in the same order.
- Nothing gets forgotten. The receipt number, date, tax and payment method are built in.
- Every receipt looks the same. Consistent receipts look professional and are easier to file.
- The math is done for you. Online templates calculate subtotals, tax and totals as you type.
- It’s faster. Your business details are saved on your device, so the next receipt takes seconds.
Printable vs. editable templates
A printable template is a blank form you fill in by hand, like the pages of a receipt book. It’s perfect when you’re away from a computer or take cash at a market. An editable template is filled in on screen, so it’s always legible and calculates the totals for you. All the templates on this page are editable online, and the receipt book template prints blank, numbered forms.
PDF, Word or Excel?
PDF is the best choice for sending a finished receipt to a customer: it looks identical everywhere and can’t be accidentally edited. Word is useful if you want to tweak the wording after downloading. Excel (CSV) suits anyone keeping a running ledger, such as a landlord logging monthly rent or a freelancer tracking client payments for tax season.
Templates by industry
Retail and market stalls
Itemized sales receipts with tax, payment method and change due. The thermal style looks like a real till receipt and prints on 80 mm receipt printers.
Freelancers and service providers
Invoices with line items, rates, due dates and payment details, which become receipts when marked as paid, plus payment receipts with the amount in words.
Landlords and property managers
Rent receipts with the tenant, property address, rental period, late fees and balance due, and a signature line for cash payments.
Restaurants, cafés and food trucks
Guest checks with table, server, number of guests, tax and tip.
Gift shops
Gift receipts that list the items and an exchange-by date but hide the prices.
What a proper receipt template includes
- Business name, address and contact details
- A unique receipt number
- Date (and time, for retail and restaurants)
- Customer name, where relevant
- Itemized products or services with quantity and price
- Subtotal, discount, tax and total
- Payment method and reference
- A note or policy line, and a signature where needed
Receipt templates: questions & answers
Are these receipt templates free?
Yes. Every template is free to edit and download, with no sign-up and no watermark.
Can I edit a template after downloading it?
Download the Word version to edit the text in Microsoft Word or Google Docs. For changes to items or totals, it’s easier to edit online and download again, since your draft stays saved in your browser.
Can I add my logo to a template?
Yes. Every template has a logo upload and an accent-color picker in the editor.
Which template should I use for a cash payment?
For a single payment, use the payment receipt template with the amount in words and a signature line. For many small cash sales, print a numbered receipt book.
Do you have Word and Excel receipt templates?
Each template downloads as a Word document, and itemized templates also download as a CSV spreadsheet that opens in Excel or Google Sheets.
Prefer to start from scratch?
The receipt generator has every field and all three styles.